UNDP Human Resources Internships, August 2018

Background

In Somalia, UNDP works with local partners ? NGOs, civil society and government towards a peaceful and secure nation for all Somalis. Together with 23 other UN agencies, UNDP is helping Somalis recover from 20 years of conflict, build peace, rebuild their institutions, and set Somalia on the path to development.

The Somali Compact lays out five Peacebuilding and State-Building Goals (PSGs) which focus on inclusive political processes, security, justice, economic foundations and revenue and services.  These thematic goals will improve UNDP’s strategic role as a development partner. Each UNDP project developed strategies to align to the country’s PSGs, providing robust support which will spur transformative change and lasting peace.

The Human Resources unit is seeking an intern who is interested in gaining experience and providing support to this work. The Intern shall report to the Human Resources Associate.

Duties and Responsibilities

• Support in maintaining a user-friendly filing system;
• Implement electronic storage system and attendance records;
• Coordinate the preparation and validation of material to be posted on the UNDP Somalia website on the HR intranet page;
• Administrative support, such as data entry and preparing new files for use;
• Assistance with quality control: liaise with candidates to request missing documentation or details in professional history;
• Facilitate timely collection of medical and other sensitive documents.

Outputs

• Effective administrative support for staff;
• Effective support to newly recruited staff members.

Competencies

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional Competencies:

• Excellent skills in the usage of computer software packages (MS Word, Excel, etc)
• Excellent critical reasoning and problem solving skills.

Development and Operational Effectiveness;

• Demonstrates strong oral and written communication skills;
• Builds strong relationships with clients and external actors;
• Remains calm, in control and good humored even under pressure;
• High degree of self-motivation and initiative;
• Willingness to learn and apply new analytical approaches.

Required Skills and Experience

Applicants must at the time of application meet one of the following requirements:

1. Be enrolled in a graduate school programme (Master’s degree or equivalent);
2. Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
3. Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

In addition:

• The university must be accredited.
• The applicant must be specializing in Human Resources Management.

Experience:

Excellent skills in the usage of computer software packages (MS Word, Excel, etc)

Language requirements:

Fluency in English – written and spoken is required

Availability and duration:

Availability: Immediate

Duration:

• Internship assignments vary in length according to the availability and academic requirements of the intern, as well as the needs of UNDP. However, duration is from six weeks to six months.

Status:

• Interns are considered gratis personnel. They are not staff members.
• Interns may not be sought or accepted as substitutes for staff to be recruited against authorized posts.
• Interns may not represent UNDP in any official capacity.

Third-party claims:

UNDP is not responsible for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by the actions or omission of action by the interns during their internship.

Interns’ Expenses:

Interns are not financially remunerated by UNDP.

All costs connected with an intern’s participation in the Programme must be borne by:

• The nominating institution, related institution or government, which may provide the required financial assistance to its students;
• The student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.

Insurance

UNDP accepts no responsibility for the medical insurance of the intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their internship with UNDP.

Applicants for internship must show proof of valid medical insurance for the duty station for which they will work. It must include adequate coverage in the event of an injury or illness during the internship which:

• Requires transportation to the Home Country or Country of Residence for further treatment; or
• Results in death and requires preparation and return of the remains to the Home Country, or Country of Residence