Government of Kenya Front Office/Secretary Jobs 2018

Government of Kenya Front Office/Secretary Jobs 2018

Office of the Director of Public Prosecutions Job Vacancy : Office Assistant 2 Posts (10-11K)

TWO (2) POSTS V/NO. 139/2018
Basic Salary Scale: Kshs. 10,380 – Kshs. 11,370 p.m. DPP 16 (JG ‘D’),
Terms of Service: Permanent and Pensionable

Benefits

• House Allowance: Kshs. 4,125 (Nairobi), Kshs.3,375 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi), Kshs. 2,750 (Other Former Municipalities), Kshs. 2,375 (Other Areas)
• Commuter Allowance: Kshs. 3,000 p.m.
• Leave Allowance: Kshs. 4,000 p.a
• Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
• Group Life Insurance Cover: As covered by the Group Life Insurance Cover for ODPP staff
• Car loan: Up to Ksh. 600,000
• Mortgage Scheme: Up to Ksh. 4 Million

Requirements for appointment

For appointment to this grade, a candidate must have:

• Kenya Certificate of Education (KCE) Division IV or Kenya Certificate of Secondary Education (K.C.S.E) Mean Grade D (Plain).

Core Skills/Competecies

In addition to the above requirements, an officer must have the following skills:-

• Communication skills;
• Interpersonal skills; and
• Organisational skills

Personal Qualities

In addition to the above requirements, an officer must have the following qualities:-

• Honesty and integrity;
• Results oriented;
• Ability to take instructions;
• Ability to work under pressure;
• Creativity and innovativeness;
• Ability to work with teams;
• Ability to multi-task; and
• Ability to care for resources.

Duties and Responsibilities

This is the entry point to the Office Assistants cadre. Specifically, duties and responsibilities entail:-

• Cleaning the office in line with the set cleaning procedures and standards, to ensure compliance with the Occupational Safety and Health Act, and to enhance the attractiveness of the working environment;
• Preparing and serving tea to staff in a timely manner and within the set hygiene and quality standards, to ensure staff are energised, and have convenience in the utilisation of time;
• Arranging the office equipment and furniture to ensure the office is organised and that there is efficiency in the utilisation of space;
• Dispatching mail within and outside the office, to ensure timely communication that enhances efficiency in the ODPP operations;
• Performing general gardening including landscaping, lawn scarping, cutting grass, weeding and pruning to ensure the Office compound is neat; and
• Maintaining general cleanliness around the office by collection and disposal of litter to ensure staff health and safety.

How to Apply

Interested and qualified candidates are invited to make their applications by completing ONE application form ODPP 1. The form may be downloaded from the ODPP’s Website www.odpp.go.ke or picked from Nairobi Headquarters and County Offices.

The candidates should attach COPIES of the following documents to their application form:

National Identity Card

Academic and Professional Certificates and Transcripts

Any supporting documents and testimonials

Letter of appointment to their current substantive post

Letter of appointment to their previous post

Detailed Curriculum Vitae and

Clearance certificate from the following bodies :-

Law Society of Kenya for Lawyers

Higher Education Loans Board

Kenya Revenue Authority

Criminal Investigation Department

Ethics and Anti-Corruption Commission

Any other Professional bodies to which the candidate is a member

Only shortlisted candidates will be contacted.

Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, letters of appointment to their current substantive posts and previous post, detailed curriculum vitae and clearance certificates during the interviews.

Completed application forms should be sent to:

The Secretary Advisory Board Office of the Director of Public Prosecutions NSSF Building 19th Floor, Block ‘A’ P.O. Box 30701 – 00100 NAIROBI

So as to reach the Office of the Director of Public Prosecutions on or before 7th February, 2018. Women, persons with disability and those from marginalized Communities are encouraged to apply.

5 Feb 2018

Office of the Director of Public Prosecutions Job Vacancy : Personal Secretary 2 Posts (24-29K)

TWO (2) POSTS V/NO. 136/2018
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable

Benefits

• House Allowance: Kshs. 10,000 (Nairobi), Kshs. 7,500 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi), Kshs. 5,800 (Other Former Municipalities), Kshs. 4,200 (Other Areas)
• Commuter Allowance: Kshs. 4,000 p.m.
• Leave Allowance: Kshs. 4,000 p.a.
• Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
• Group Life Insurance Cover: As covered by the Group Life Insurance Cover for ODPP staff
• Car loan: Up to Ksh. 800,000
• Mortgage Scheme: Up to Ksh. 6 Million

Requirements for appointment

For appointment to this grade an officer must have:-

• Served in the grade of Personal Secretary III, DPP 12 or in a comparable and relevant position in the Public or Private sector for a minimum period of Two (2) years;
• The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution:
• Typewriting III (minimum 50 w.p.m)/Computerized Document
• Processing III)
• Shorthand III (100 w.p.m);
• Secretarial Duties II;
• Office Management III/Office Administration and Management III;
• Business English III/Communications II;
• Commerce II;
• A Certificate in Computer Applications from a recognized institution (Ms word, windows, Ms excel, Ms Access and Internet);
  Demonstrated merit and ability as reflected in the work performance and results.

Core Skills/Competencies

In addition to the above requirements, an officer must have the following skills:-

• ICT skills;
• Typing skills;
• Record management skills;
• Shorthand skills;
• Interpersonal and Communication skills;
• Organisational and supervisory skills;
• Problem solving skills;
• Report writing skills;
• Planning and coordination skills;
• Customer Care skills;
• Problem solving skills; and
• Public Relations skills.

Personal Qualities

In addition to the above requirements, an officer must have the following qualities:-

• Honesty and integrity;
• Creativity and innovativeness;
• Ability to work under pressure;
• Ability to work well with teams;
• Ability to work with diverse workforce;
• Results oriented; and
• Self driven.

Duties and Responsibilities

This position is critical in providing work surroundings that is conducive to office visitors, facilitating work of the office one is assigned to, and giving professional support to Secretarial Staff at lower levels in handling unprecedented office matters. Specifically duties and responsibilities will entail;

• Monitoring the usage of resources in the office for proper utilization of resources to ensure cost effectiveness;
  Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;
• Supervising junior staff to ensure smooth flow of work within the ODPP;
• Safeguarding the image of the ODPP through provision of high quality customer service;
• Drafting letters as instructed to ensure timely communication by the supervisor as required in the delivery of service;
• Dispatching letters and documents as required in a timely manner, to support the operations of the division;
• Preparing documents as requested to ensure optimal time utilisation by the ODPP staff in the delivery of service;
• Filing documents for the assigned divisions to ensure the security, safety from tear, and accessibility of the documents when required;
• Binding documents as requested to ensure the documents are easy to use and store, and enhance the image of ODPP;
• Organizing meetings and availing required documents as requested to ensure the meetings happen in a timely manner and that they are fruitful;
• Requisitioning of office stationery to ensure the assigned divisions are supported in the delivery of service, receive the stationery, and manage the storage to ensure proper utilisation of ODPP resources;
• Receiving calls to the assigned divisions to ensure timely communication of information that is critical in the delivery of service
• Receiving and directing telephone and fax messages for the office in a timely manner, to ensure the office is equipped with the information necessary for the delivery of service;
• Attending to visitors and clients in line with the set protocol, to ensure the office presents a positive image of ODPP;
• Establishing and maintaining effective communication strategies for the office to enhance the speed and quality of information flow between the office and other ODPP offices;
• Maintaining inventory of office supplies to support cost management for the office;
• Coordinating and arranging for meetings, workshop and conferences to preparedness for the meetings;
• Managing both incoming and outgoing files and mail to ensure information is communicated in a timely manner, and to track the movement of documents that is critical in the management of the security of information;
• Managing the delivery of files and mail to the relevant staff in line with the ODPP policies and procedures, to ensure the document movement is easy to track and to enhance information confidentiality;
• Managing the cleanliness of the office to facilitate conducive working environment and to enhance the image of ODPP;
• Managing office machines for functional and minimal disruptions to the operations of the office; and
• Responding to routine correspondence.

How to Apply

Interested and qualified candidates are invited to make their applications by completing ONE application form ODPP 1. The form may be downloaded from the ODPP’s Website www.odpp.go.ke or picked from Nairobi Headquarters and County Offices.

The candidates should attach COPIES of the following documents to their application form:

National Identity Card

Academic and Professional Certificates and Transcripts

Any supporting documents and testimonials

Letter of appointment to their current substantive post

Letter of appointment to their previous post

Detailed Curriculum Vitae and

Clearance certificate from the following bodies :-

Law Society of Kenya for Lawyers

Higher Education Loans Board

Kenya Revenue Authority

Criminal Investigation Department

Ethics and Anti-Corruption Commission

Any other Professional bodies to which the candidate is a member

Only shortlisted candidates will be contacted.

Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, letters of appointment to their current substantive posts and previous post, detailed curriculum vitae and clearance certificates during the interviews.

Completed application forms should be sent to:

The Secretary Advisory Board Office of the Director of Public Prosecutions NSSF Building 19th Floor, Block ‘A’ P.O. Box 30701 – 00100 NAIROBI

So as to reach the Office of the Director of Public Prosecutions on or before 7th February, 2018. Women, persons with disability and those from marginalized Communities are encouraged to apply.

 

5 Feb 2018

Office of the Director of Public Prosecutions Job Vacancy : Clerical Officer 2 Posts (12-16K)

TWO (2) POSTS V/NO. 138/2018
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable

Benefits

• House Allowance: Kshs. 4,500 (Nairobi), Kshs. 3,730 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale,Malindi),Kshs. 3,000 (Other Former Municipalities), Kshs. 2,700 (Other Areas)
• Commuter Allowance: Kshs. 3,000 p.m.
• Leave Allowance: Kshs. 4,000 p.a
• Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
• Car loan: Up to Ksh. 600,000
• Mortgage Scheme: Up to Ksh. 4 Million

Requirements

For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education (KCSE) mean grade C Plain or equivalent qualification from a recognized institution;
• A Certificate in computer applications skills from a recognized institution.

Core Skills/Competencies

In addition to the above requirements, an officer must have the following skills:-

• Computer skills;
• Communication skills;
• Interpersonal skills;
• Organisational skills; and
• Problem solving skills.

Personal Qualities

In addition to the above requirements, an officer must have the following qualities:-

• Honesty and integrity;
• Ability to take instructions;
• Creativity and innovativeness;
• Ability to multi-task;
• Results oriented;
• Ability to care for resources;
• Ability to work under pressure; and
• Ability to work well with teams.

Responsibilities

This is the entry and training level to the this cadre. Specifically, duties and responsibilities will entail:-

• Drafting simple correspondences to ensure faster communication in response to the operational needs of ODPP;
• Compiling simple statistical records to ensure data required for decision making is readily available;
• Preparing and distributing agenda for meetings as requested , to ensure proper communication of the agenda that enhances meeting preparedness;
• Verifying the draft pension claims to ensure the claim forms are accurately filled, to support efficiency in the management of the pension process;
• Verifying leave information to ensure accuracy in approvals;
• Maintaining stores, records and equipment inventory in accordance with ODPP procedures and regulations;
• Preparing estimates of expenditure for general office services to ensure proper planning in procurement; and
• Keeping invoices, receipts and other records under safe custody;

How to Apply

Interested and qualified candidates are invited to make their applications by completing ONE application form ODPP 1. The form may be downloaded from the ODPP’s Website www.odpp.go.ke or picked from Nairobi Headquarters and County Offices.

The candidates should attach COPIES of the following documents to their application form:

National Identity Card

Academic and Professional Certificates and Transcripts

Any supporting documents and testimonials

Letter of appointment to their current substantive post

Letter of appointment to their previous post

Detailed Curriculum Vitae and

Clearance certificate from the following bodies :-

Law Society of Kenya for Lawyers

Higher Education Loans Board

Kenya Revenue Authority

Criminal Investigation Department

Ethics and Anti-Corruption Commission

Any other Professional bodies to which the candidate is a member

Only shortlisted candidates will be contacted.

Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, letters of appointment to their current substantive posts and previous post, detailed curriculum vitae and clearance certificates during the interviews.

Completed application forms should be sent to:

The Secretary Advisory Board Office of the Director of Public Prosecutions NSSF Building 19th Floor, Block ‘A’ P.O. Box 30701 – 00100 NAIROBI

So as to reach the Office of the Director of Public Prosecutions on or before 7th February, 2018. Women, persons with disability and those from marginalized Communities are encouraged to apply.