Posting Title: | Finance and Budget Assistant (2 Positions), G4 (Temporary Job Opening) |
Job Code Title: | FINANCE AND BUDGET ASSISTANT |
Department/Office: | United Nations Office at Nairobi |
Duty Station: | NAIROBI |
Posting Period: | 12 November 2018 – 18 November 2018 |
Job Opening Number: | 18-Finance-UNON-105847-J-Nairobi (X) |
Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). These posts are located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbent will be responsible for the following:
Responsibilities
Under the direct supervision of the Section or Unit Chief, the incumbent will perform the following duties:
BUDGETING: 1. Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration; 2. Assists with the data extract for and preparation of various reports to management; 3. Assist in monitoring budget implementation and performance; 4. Assists with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;
ACCOUNTING: 1. Processing of financial documents in line with the financial rules and regulations; 2. Assist in the review and analysis of various accounting data; 3. Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations; 4. Assists in the analysis of open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action;
GENERAL: 1. Receive and distribute various documents received in the unit/section 2. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner; 3. Assists in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained; 4. Assist with data extraction for preparation of regular and ad hoc reports; 5. Perform duties as backup for other team members when required; 6. Performs other related duties as required by Section, Unit Chief or team supervisors.
Competencies
- Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Remains calm in stressful situations,
B. Client Orientation: Considers all those to whom services are provided as “clients’ and seeks to see things for their point of view; Identifies clients’ needs and matches appropriate solutions; Keeps client informed of progress or setbacks,
C. Teamwork: Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
D. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; And operates in compliance with organisational regulations and rules.
Education
High school diploma or equivalent is required. Additional qualification in finance, administration or project management would be an added advantage. Knowledge of SAP (Umoja), Excel, Access and other analytical tools would be an asset. Candidates must pass the United Nations Administrative Support Test (ASAT) or the Global General Service Test (GGST) at Headquarters or at Offices Away from Headquarters (OAHs).
Work Experience
A minimum of four years of progressively responsible experience in finance, budget or related area is required. Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable. Experience in handling budgetary and treasury related work or in accounts payable, including UNDP IOV (Inter Office Voucher) processing will be an added advantage.
Languages
English and French are the two working languages of the United Nations, for the positions advertised, fluency in English is required. Knowledge of a second United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.