Posting Title: | INTERN – ADMINISTRATION (UN Environment Programme/Science Division/Administrative Unit), I (Temporary Job Opening) |
Job Code Title: | INTERN – ADMINISTRATION |
Department/Office: | United Nations Environment Programme |
Duty Station: | NAIROBI |
Posting Period: | 21 November 2018 – 05 December 2018 |
Job Opening Number: | 18-Administration-UNEP-107376-J-Nairobi (O) |
Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s Science Division is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment.
The internship is located in the UN Environment’s Science Division, Nairobi duty station. This advertisement is seeking 12 interns to work in the Science Division of UN Environment.
The duration of an Internship is three months minimum; maximum is six months.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
This internship is located in the UN Environment’s Science Division. The selected intern is expected to undertake the following tasks:
Follow up on actions related to the administration of the human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification, reviews, separation, etc., ensuring consistency in the application of regulations and procedures.
Perform a wide range of office support and administrative functions.
Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
Assists in the maintenance of the Job Description database by scanning and posting onto the database
Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
Assists in Filing
Performs other duties as assigned.
Competencies
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
b. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
c. Have graduated with a university degree and, if selected, must commence the internship within a one year period of graduation.
Be computer literate in standard software applications.
Shall be computer literate in standard software applications;
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.
Fields of study: Business Administration, Human Resources
Work Experience
Applicants are not required to have professional work experience for participation in the Internship Programme.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.
Working knowledge of other UN official languages is desirable (Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat)
Assessment
Potential candidates will be contacted by Hiring Managers directly for further consideration.
Special Notice
Your application for this internship must include:
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),
– List the IT skills and programmes that you are proficient in using and explain why you are the best candidate for the internship and what you hope to gain from the internship.
3. A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.