Agility is one of the world’s leading providers of integrated logistics with more than 22000 employees in over 500 offices and 100 countries. We are seeking to recruit competent and qualified individuals to fill the following positions based in Our Nairobi Office –Kenya.
- Job Title: Coordinator-Air Imports: HR/JAN01/FFD/2018
Direct Manager: Freight Forwarding Manager
Job Summary
Main role will be to coordinate all international and domestic shipment bookings and movements. To ensure that all transactions are made in accordance with the local operation procedures
Key Responsibilities
Freight Forwarding
- Air-import rates requesting from various Agility offices
- Updating details of air shipments in the company’s integrated systems.
- Assist in preparing and forwarding Air Import quotations to clients
- Client updates including document forwarding for approval for moving shipments
- Continuous tracking of incoming air shipments and updating clients accordingly
Internal and External Coordination
- Facilitates and expedites communication between clients, carriers, handling agents, suppliers, and internal departments such as Sales and Customer Services, overseas office to establish best service Possible.
Billing
- Ensures billings of files with in the advised KPI’s after completing required checks on file.
- Any files having loss seek management approval.
- Review cost and sales accruals in the system on weekly basis.
- Ensure all invoices for customers are dispatched with supporting documents within lead time.
- Complete all required administrative work on file before archiving.
Others
- Any other related duties/projects assigned by the Line Manager from time to time in order to meet business needs.
Education
- A-Level
- Industry related Certificate/ Diploma would be an added advantage
Experience
- Minimum of 4 years’ experience in Freight Forwarding – Air Freight
Skills
- Fluency in English
- Thorough knowledge of local handling carrier regulations
- Knowledge of local Air imports procedures
- Knowledge of shipment load ability and compatibility
- Knowledge of Special Cargo (Dangerous Cargo, Perishable, Live Animals etc)
Computer Skills
- Very good knowledge in using Microsoft Office (Word & Excel).
Able to demonstrate
- Tactfulness and politeness.
- Negotiation skills
- Efficiency and accountability.
- Ability to focus and bring tasks to completion.
- Ability to develop and sustain good working relationship with clients
- Job Title: Coordinator-Sea Imports: HR/JAN02/FFD/2018
Direct Manager: Freight Forwarding Manager
Job Summary
Main role will be to coordinate all international and domestic shipment bookings and movements. To ensure that all transactions are made in accordance with the local operation procedures
Key Responsibilities
Freight Forwarding.
- Receiving Pre-alerts for the shipments.
- Updating details of sea shipments in the Company’s integrated systems.
- Tracks shipment ETA’s in advance in carriers tracking portal and advise clients accordingly
- Checks B/L status (original or seaway BL) and freight details prior to arrival of shipment.
- Validates the accuracy of commercial documents in advance
- Prepares BL exchange/D.O. collection Letter in advance and keep it ready (prior to arrival)
Internal and External Coordination
- Facilitates and expedites communication between clients, carriers, handling agents, suppliers, and internal departments such as Sales and Customer Services, overseas office to establish best service Possible.
Billing
- Ensures billings of files with in the advised KPI’s after completing required checks on file.
- Any files having loss seek management approval.
- Review cost and sales accruals in the system on weekly basis.
- Ensure all invoices for customers are dispatched with supporting documents within lead time.
- Complete all required administrative work on file before archiving.
Others
- Any other related duties/projects assigned by the Line Manager from time to time in order to meet business needs.
Education
- A-Level
- Industry related Certificate/ Diploma would be an added advantage
Experience
- Minimum of 4 years’ experience in Freight Forwarding – Sea
Skills
- Fluency in English
- Thorough knowledge of local handling carrier regulations
- Knowledge of local Sea imports procedures
- Knowledge of shipment load ability and compatibility
- Basic information of INCO terms
Computer Skills
- Very good knowledge in using Microsoft Office (Word & Excel).
Able to demonstrate
- Tactfulness and politeness.
- Negotiation skills, clear verbal and writing communication.
- Efficiency and accountability.
- Ability to focus and bring tasks to completion.
- Ability to develop and sustain good working relationship with clients
If you are interested and meet the above qualifications, kindly email your application letter and updated CV quoting the job ref number on the e-mail subject to reach the HRM on or before Friday, 2nd February 2018 through e-mail address:[email protected].Please state your current position, Salary and expected remuneration. Only those who meet the above criteria will be considered and responded to.
